Data Protection in Management Information Systems

Abstract

With the advent of digital technologies, the management sector by default had to embrace related technologies referred to as management information systems so as to enhance the efficiency of services, accuracy of decision making and enhance real-time operations in addition to cist management. Technological advancements characterized by the widespread use of tablets and smartphones, data mining, big data analytics and improved internet connectivity have created a world where the socio-economic vale of personal date is tremendously high. As the value of personal data upsurges, new problems of data security emerge more so for the management information systems. Confidentiality of the personal data of clients is a central goal for every management information system. For instance, personal information management systems (PIMS) which constitute of personal date stores, spaces and vaults that allow people to control and manage personal data require coherent security measures that will ensure secure gathering, storage, updating and sharing of personal data by the users. However, the high velocity and volume of data produced every time, many organisations are struggling to implement coherent data management systems to ensure the security of the MISs. Due to the increasing need for data protection on the MIS, the European Union enacted the General Data Protection Regulation (GDPR). GDPR obliges all companies to adopt and implement a comprehensive data protection management system to ensure that high security of personal information. Companies are implored to ensure their MIS is capable of substantiating organization and technical measures, as well as they, must prove any personal data processing confirms to GDPR provision. Protection of data is mandatory for all management information systems; hence, companies must analyze their current systems, practices and their compliance with the GDPR legal requirements. GDPR protecting the only European Union citizens, but it has a global impact as it forces all the organizations targeting the European market to adhere to the provision underpinned by it.  The regulation requires all organizations using MIS to ensure they acquire the user’s consent prior to collecting any personal data or implementing any organizational and technical measures aimed to protect the personal data of the readers on the EU. Therefore, as an organization continue to embrace and integrate management information system in their daily operations, they must ensure they comply with all relevant privacy regulations. Privacy is paramount in the prevailing digital era characterized by not only diverse privacy laws but also cyber insecurity measured against the pressure of improve the privacy protection methods and building trust.